Privacy Policy

Information Collected by Keepmark

Keepmark is software, which allows users to manage their documents, including emails, bookmarks, and other files stored on users computer. Keepmark only manages documents in locations pointed by user, and retrieves data from external sources indicated by the user.

When user set up Keepmark to download documents from external sources and services it may be required to provide authentication data or other service specific information. All information provided by user is stored on local device. Sensitive data (like services passwords) are stored in encrypted format (AES).

Keepmark collect application activity and save it on user computer as log file. The log file may contain meta-data of documents or information about their storage location. However, it should not contain any sensitive data or document content. The log file can be used by the user to monitor the correct functioning of the application, and in case of problems, the user will be able to browse it and manually send fragments of it to the Keepmark authors for help with the application.


Access to user email account and Google Gmail account

Keepmark allows users to connect to their email account and download messages to their computer. Although Keepmark has access to all messages in the user's account, only those in the folder specified by the user during setup are downloaded. The downloaded messages can be moved to a different location on the server if the user selects it in the Keepmark setup. Keepmark does not permanently remove any user messages.

To set up a Gmail service in Keepmark, you must provide information:

  • Email address (stored in application settings)
  • Password (not stored in the application - given only during Gmail OAuth process)

As a result of accessing your email account, Keepmark will receive tokens from Google that will be used for each authentication. All Gmail communication is performed over the HTTPS protocol.

All downloaded messages from a user's email account are saved on the user's computer as separate files, giving the user access to his or her mail even without an Internet connection.

In addition to the messages themselves, Keepmark also accesses the list of tags and folders from your email inbox for configuration purposes. This list is not permanently stored anywhere in the application - only the folder names selected by the user for synchronization are stored.

The configured email account can also be used by the user to send documents, files and downloaded messages to others via email. To do this, the user must enter the recipient from his contact list or enter the recipient's email address himself at the time of sending.

How do Keepmark use the information?

Keepmark allows to manage the documents collected by the user. The application scans the collected files and indexes their contents in order to make it easier to find. All documents are stored as standalone files in a location selected by the user. Access to the files is possible without using the Keepmark - in case of failure or unavailability of the application the user does not lose access to his documents.

Downloaded emails are stored as text, or html files, and attachments are saved in their original format. When downloading messages, their senders are saved in the application's contact database to make it easier to find documents based on its author.

What information Keepmark share?

All information collected by Keepmark is stored locally and is not sent anywhere without the user's explicit approval.

The user has the ability to share his or her documents with others, but he or she does it consciously by selecting the files to be sent and the address of the recipient.

Keepmark can ask the Keepmark server for a newer user license during application startup when it detects that the license can expire within a short period of time. In this case, based on the current license key, Keepmark can try to download automatically the newest version of license for user satisfaction. The information sent when asking for a new license is not stored on the Keepmark server and is not used to track users' activity.

Keepmark also asks the Keepmark server for the latest version of the application during the startup to notify the user about updates. No user-identifiable data is transmitted when asking for updates.

Keepmark also has a built-in simple web browser. This web browser allows websites to store cookies, JavaScripts, images and other data that may be used by them to track user activity on the network.

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Codeset Tomasz Chudyk
Andrzeja Zielnioka 52c
41-409 Mysłowice, Poland
NIP/VAT: PL 5482434661